Job Description

Work Location: This position is designated as remote. However, employees who reside within a 40-mile radius of one of our office locations in Tampa, FL; Canonsburg, PA; or Bowie, MD will follow a hybrid work schedule and are expected to work in the office two days per week (Tuesdays and Wednesdays). Position Summary We are seeking a highly skilled, proactive, and operationally minded Executive Assistant to support the Chief Financial Officer (CFO) and provide executive support to the SVP, Head of Finance. This role will also serve as a key connector across the Finance organization and broader executive leadership team. This role is designed for a strategic, detail-oriented professional who will be responsible for creating order, driving operational excellence, and ensuring priorities remain aligned, timelines are met, and leaders stay on course. The ideal candidate thrives in a fast-paced environment, has exceptional communication and organizational skills, and is equally comfortable handling high-level executive priorities and day-to-day administrative responsibilities. The successful candidate will have a strong sense of ownership and the ability to anticipate needs, manage competing priorities, and proactively bring solutions. This individual must be comfortable operating with a high degree of independence and discretion while supporting two senior Finance leaders and navigating a dynamic, constantly changing environment. Executive Support & Operational Leadership - Serve as the primary executive support partner to the CFO, anticipating needs, managing priorities, and ensuring seamless day-to-day operations. - Provide executive support to the SVP, Head of Finance, including calendar management, meeting coordination, travel, communications, and other administrative needs. - Drive follow-through on decisions, action items, and projects to ensure clarity, accountability, and timely execution. - Act as an extension of the CFO and SVP, Head of Finance in meetings and communications, coordinating effectively across Finance and other functions. - Help coordinate priorities, deadlines, commitments, and follow-up across the CFO's and SVP's organizations. - Proactively identify potential issues, scheduling conflicts, or gaps and bring forward solutions.

- Coordinate effectively with other Executive Assistants and key stakeholders across the organization to ensure alignment and smooth execution. - Maintain visibility into important commitments, deadlines, and follow-up items to help keep both executives on track. Presentation Development & Communication - Create high-quality presentations, reports, executive team materials, and board-level materials that clearly communicate complex financial and business information. - Prepare and format materials using PowerPoint and Excel, ensuring a high degree of accuracy, professionalism, and attention to detail. - Support the preparation and coordination of materials for executive leadership meetings, board meetings, Finance meetings, and other key business reviews. - Draft executive communications, talking points, meeting agendas, and internal updates as needed. - Gather, organize, and synthesize information from multiple stakeholders to support executive priorities and decision-making. - Ensure executive communications and materials are clear, polished, timely, and appropriately tailored to the audience. Calendar, Travel & Logistics Management - Manage complex, dynamic calendars and prioritize competing scheduling needs for the CFO and SVP, Head of Finance. - Exercise sound judgment when determining priorities, resolving scheduling conflicts, and protecting executive time. - Coordinate travel itineraries, accommodations, transportation, and detailed briefings to ensure smooth logistics. - Plan and execute internal and external meetings, events, and executive engagements. - Coordinate meeting logistics, including agendas, materials, participants, conference rooms, technology, and follow-up.

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